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Interviews4 min read · May 2026

How to Follow Up After an Interview (With Email Templates)

Following up after an interview shows enthusiasm and professionalism — and when a hiring decision is close, it can genuinely tip the balance in your favour. Here's exactly when to do it and what to say.

When to send your thank-you

Send a short thank-you email within 24 hours of the interview, while you're still fresh in the interviewer's mind. Email the person who interviewed you (or the recruiter who arranged it if you don't have their address).

Thank-you email template

Subject: Thank you — [Job title] interview Hi [Name], Thank you for taking the time to meet today. I really enjoyed learning more about [team/company] and the [specific thing discussed]. It reinforced how much I'd like to join — I'm confident my experience in [relevant skill] would help with [goal they mentioned]. Please let me know if there's anything else I can share. I look forward to hearing about the next steps. Best wishes, [Your name]

If you haven't heard back

Wait until the date they said they'd be in touch — or about 5–7 working days if no timeline was given. Then send one polite nudge. Don't chase repeatedly; one well-timed follow-up is enough.

Subject: Following up — [Job title] Hi [Name], I hope you're well. I wanted to follow up on the [Job title] role I interviewed for on [date]. I'm still very interested and would love to know if there's an update on the process. Happy to provide anything else that would help. Thanks again for your time. Best wishes, [Your name]

Do's and don'ts

  • Do keep it short — a few lines is plenty.
  • Do reference something specific from the conversation.
  • Do proofread; a typo here undoes the good impression.
  • Don't follow up more than once before their stated decision date.
  • Don't sound demanding or impatient — stay warm and professional.

Staying on top of follow-ups across lots of applications is hard. JobPilot UK tracks every application and reminds you when it's time to follow up — so good opportunities don't go cold.

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